Computer Division

Microix Workflow Solutions

for Sage MIP Fund Accounting

Microix, Inc., (pronounced "mike roy") is one of the fastest growing software companies to provide reliable extended solutions to Sage Software MIP Fund Accounting. Microix, Inc., specializes in the development of Microsoft Access, SQL Server and .NET solutions for the non-profit sector. Our number one priority is to deliver feature rich and flexible products that provide your organization added value to its existing software investment. Microix strives to be at the forefront of technology. From the very first product we released, to our latest, the goal has always been to innovate at every turn. We are also committed to providing technical support that exceeds your expectations. We know that no matter how good a product might be, it still requires a dedicated team of individuals fully committed to supporting it. From the most rudimentary inquiries to complex problems, our support team is ready to help your organization achieve its' objectives.

Microix Requisition Module

Help control sending and tracking purchases throughout the entire process.

The Microix Requisition Module enables accountants and non-accounting staff to create purchase requests from their desktop computer. Administrators can enforce specific requirements to reduce errors and ensure that information is accurately provided to properly process a request. Once the requests are submitted and approved through a multi-level approval process, it is automatically converted to a purchase order and seamlessly transferred to MIP as an un-posted encumbrance or A/P transaction.

Key features:

  • Real-time budget control allows users and approvers to see the latest financial data in MIP's ledger.
  • When approving documents, an alert can be triggered when users attempt to exceed their budget limit or the system can block users form submitting a document that exceeded their budget.
  • Receive instant answers to questions and maintain complete purchasing audit control with detailed information tracking.
  • Users can easily enter and submit their own request by creating a new requisition document or by copying an existing requisition, helping to increase accuracy and efficiency for frequently ordered items.
  • Enables automatic email notifications to alert approvers when a requisition needs to be reviewed and to alert users when a requisition has been approved or requires any modifications.
  • Utilizes approval substitution to avoid delays that may ensure when the initial approver is on vacation or out of the office.
  • Managers can approve, deny, modify, or return requisitions to the originator for corrections.
  • Seamless integration with Sage MIP Fund Accounting Software.
  • Analyzes purchase activities by departments, users, vendors or items.

Microix Timesheet Module

Easily record, track and approve timesheet data for MIP's Payroll Module

The Microix Timesheet module enables each employee to record their timesheet data electronically and automatically route them through a multi-level approval process. Upon final approval, Microix will adjust the employee's payroll distribution code to match their timesheet allocated hours and generate a regular timesheet within MIP's Payroll Module.

Key features:

  • Easy-to-use Graphical User Interface (GUI).
  • Seamless integration with MIP's Payroll Module.
  • Utilizes Microsoft's SQL Server 2000/05.
  • Multi level approval process with email notification.
  • Employees can perform:
  • Record hours/leave and expenses on timesheet.
  • Leave can be requested and emailed for approval.
  • Hours can be charged to different funding sources simply by selecting a distribution code per entry.
  • MIP's earning and leave codes are available when creating a timesheet.
  • Managers/Supervisors can perform:
  • Approve multiple timesheets simultaneously.
  • Access the original timesheet and make necessary changes.
  • View timesheet summary information for each employee.
  • View audit trail of changes made to the original timesheet.
  • View leave calendar.
  • The system allows for group timesheets whereas one individual can enter timesheet data for multiple employees.
  • Automatically creates a regular timesheet in MIP.
  • Printed timesheets display recorded hours and a summary pf allocated hours to the responsible funding sources.

PC Punch Clock/Time Clock:

  • Utilizes Microsoft .NET technology.
  • Tracks in/out time for hourly employees.
  • Ability to punch in for different sources (Grant/Fund/Project/Program).
  • Allows manual punch with email notification to supervisor.
  • Unique design to help reduce missed punch.
  • Leave can be requested and emailed to supervisor for approval.
  • View in/out board.
  • View/Print punch clock history.
  • Exports punch history to excel.
  • Allows users to clock in/out using a fingerprint reader for added security (optional).
  • Optional Ethernet Time Clock by Acroprint:
  • Memory: 128 K RAM standard (256K RAM optional).
  • Media Input.
  • Integral keypad.
  • Magnetic stripe card reader (ABAII).
  • Barcode reader, Code 39, Interleaved 2 of 5, (visible or infrared).
  • External Bar Code Reader (optional).
  • Fingerprint Reader (optional).
  • Communications: Ethernet/Internet TCPIP (RJ45), 10 BaseT.

Microix Budget Module

Decentralize the budgeting process by enabling managers to enter their budget electronically.

The Microix Budget Module is an advanced planning and reporting tool that allows you to create budget worksheets for any time period. Our system automates the process by building budget worksheet based on any program, fund, grant, department, cost center or any other designation. You may also pre-load the worksheets with current and prior year data from MIP's General Ledger. After managers finalize their budget worksheet, it can then be submitted to a multi-level approval process. Upon final approval, the worksheets are automatically transferred to MIP as un-posted budget entries.

Key features::

  • User friendly interface.
  • Populate next year's budget worksheets with data from current year activities.
  • Use excel formulas to automatically generate next years budget entries from current year activities.
  • Completed worksheets can be routed to a multi-level approval process.
  • Approvers can re-route the budget worksheet to the originator for modifications.
  • Users can enter a detailed description for each worksheet.
  • Send email correspondence within the application.
  • Budget multi-year grants and programs in addition to annual fiscal year budget.
  • Budget each payroll position along with their benefits.
  • Consolidate all budget worksheets at anytime during the budget preparation process for organization-wide reporting.
  • All reports can be exported to Microsoft Excel or printed as a PDF document.
  • Creates multiple versions of the same budget.
  • Distribute the budget automatically using MIP's distribution codes.
  • Distribute the budget for each line item based on a predefined or customized monthly distribution code.
  • Display budget vs. actual data for current prior years.
  • Estimate remainder year based on current period actual.
  • Stay current using historical data imported from MIP's ledger and work with the data to help create new budget entries. The historical data can be refreshed from MIP at any time, so you are always working with the latest data.
  • Seamless integration with Sage MIP Fund Accounting Software.
  • Utilizes Microsoft SQL 2000/05 Database.

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